Assess
Light review approach
A light review requires only the use of internal data to assess and determine potential gaps for outsourcing.
In this section you will learn:
- The actions, benefits, tools, timelines and steps required for light review approach
- The three steps to run a light review assessment of a country supply chain
- The three simple supply chain assessment options exist to assist countries with a light review approach
The light review approach at a glance
Actions:
Element 1:
Source internal operational data using existing supply chain and KPI reports through gap analysis.
Element 2:
Commission targeted surveys of representative sites and facilities in specific underperforming geographies and/or functions in the supply chain; Consolidate elements 1 and 2.
Benefits:
Provides a basic perspective of supply chain performance gaps in a defined functional scope or range of areas. Rapid response and low cost using a tight range of questions and interviews conducted.
There are three steps to run a light assessment of a country supply chain:
Step 1:
Data collection
Form a small cross-functional working group to develop project initiation and charter, objectives, scope. Existing and new data is collected as follows:
Existing data:
- Key performance indicators (KPIs) – pull and review existing operational data from KPI reports, existing available supply chain reports.
New data:
- Targeted survey – identify one to two functional or geographic areas where outsourcing may optimise supply chain performance. Then commission qualitative and quantitative surveys of representative sites or facilities in underperforming areas. Another option would be to use a supply chain mapping tool to provide visualisation of end-to-end supply chain flows.
One to two months
Step 2:
Collate and analyse data
- Collate existing data from the one to two functional and geographic data and performance reviews or field surveys.
- To assess and validate findings, conduct a root cause analysis with senior management teams in specific logistics and geographic functions through workshops, interviews and reviews.
- Identify high-level performance gaps and opportunities.
- Prepare preliminary findings ahead of stakeholder workshops
One week
Step 3:
Reporting and dissemination
- Executive summaries completed and distributed to key stakeholders
- Conduct a workshop to review feedback of key findings and outcomes of the self-assessment
- Gaps and opportunities debated and identified
- Senior management sign off for further evaluation as to whether an investment case is required for outsourcing
- Initial identification of in-country candidate vendors for the specific
One week
Three simple supply chain assessment options exist to assist countries with a light review approach:
Assessment model
Source
Description and/or purpose
Timeframe
Outcomes
1. Global Health Supply Chain Maturity Model
Bill & Melinda Gates Foundation
Assists countries increase supply chain performance by focusing effort on improving constraints. Highlights areas where investments are needed and to understand when 'market maturity' impacts the supply chain's ability to improve performance
One to two weeks
Measures strategic, tactical and operational processes in a single tool. Indicators are clustered in categories of critical components.
2. Effective Vaccine Management Assessment 2.0
World Health Organisation (WHO)
Provides countries with the materials and tools needed to monitor and assess their vaccine supply chain and clearly identify weaknesses within the system to help countries develop a comprehensive plan
Note: Only assesses cold chain
Supply Chain for Expanded Program on Immunisation (EPI)
Three to four weeks
Measures the performance of vaccine and supplies management; quality and layout of sites, physical capacity of storage and transport, quality of fixed equipment / vehicles, human resource capacity and system, policies and procedures.
3. Immunisation Supply Chain Process Scorecard
Gavi, the Vaccine Alliance
Process Scorecard provides the immunisation supply chain task force and partners visibility on country performance and progress against targets
Note: Only assesses cold chain
Supply Chain for Expanded Program on Immunisation (EPI)
One to two weeks
Measures the progress a country has made in implementing an immunisation strategy.